Internet Student Services System Overview

The key points about the system are summarized below.

System Objectives

1. Use latest generation technology for maximum price/performance
2. Use relational database for improved flexibility
3. Use plain-text for all fields - no computer codes
4. Base system on "open" standards (TCP/IP, Unix, SQL, etc.)
5. Deliver services to users' desktops
6. Integrate disparate services into one system
7. Interoperate with third party software for querying and reporting

Principal Functional Units

1. Admissions
   1. Online admissions forms
   2. On-site, immediate admissions
   3. Application tracking (graduate and undergraduate)
   4. Prospective student query and tracking
      
2. Section Creation and Room Assignment
   1. Interactive section creation
   2. Special event scheduling
   3. Software for batch room assignment
      
3. Course Creation (Programs and Curricula)
   1. Tracking changes in programs and course content
   2. Creation of requirements (pre or co-requirements)
      
4. Advisement  and Student Services
   1. Checking for eligibility and requirements for programs
   2. Degree audit checking
   3. Displine, veteran, handicap, immigration, health and other personal information.
   4. Student housing assignment
      
5. Bursar
   1. Generation of student statements
   2. Accept and track payments
   3. Allocate receipts to appropriate accounts
      
6. Student History
   1. Grades
   2. Transcripts
   3. Academic History
      
7. Transfer Evaluation
   1. Intra-university articulation agreements
   2. Expandable database to other schools
      
8. Registration Transactions
   1. Scheduling registration
   2. Online transactions
   3. Interface with bursar and financial aid
      
9. Financial Aid
   1. Tracking student eligibility
   2. Database of aid sources for advisement
      
10. Management Reports
    1. Academic Planning
    2. Productivity and related personnel issues
    3. Integration with budgeting and fiscal planning
       
11. Integration with Personnel System
    1. Faculty Directories
    2. Office Information and email links
       
12. Alumni and other related projects
    1. Alumni tracking
    2. Grant tracking

    Development Methodology

    1. Fourth generation tools for improved productivity
    2. Tools provide for total life-cycle management
    3. Integrated database and client development using common tools
    4. Full documentation as integral part of development
       1. End user how to documentation
       2. Developer documentation for design decisions
       3. Project documentation for project status management
    5. Easier Maintenance (Normal cost is 20% development and 80% maintenance)

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Student Information System Copyright 2002 Robert D Feinman